GradeFlexGuiding Academic Progress

Everyone

When something looks wrong

The handful of things that actually go wrong, and what each one means.

"No current term is set"

Nothing works without one. Admin → Academic years & terms, then Set current on the term you are in. If the year exists but a term is missing, that page offers to add the missing ones.

The report card is blank, or a column is missing

Almost always the grading mode. Check Classes → Grading for that class, and check whether that term has its own settings — the box at the top of the page.

"I changed a setting and nothing happened"

If the term you are looking at has its own grading settings, editing the class default does not touch it. The Grading page names any term this applies to. Either edit that term, or put it back on the class's usual settings using the button there.

A teacher cannot see their subject

A subject teacher only sees the subject-and-stream pairs they are assigned. Admin → Staff and parent logins, open them, and check the assignments. A class teacher must be set as class teacher of that stream under Class teachers.

A mark will not save

One bad cell refuses the whole page, and names itself. Activities are out of 3; end-of-term marks are out of 80 or 100 depending on the mode. What you typed is still on screen — correct the named cell and save again.

Texts did not arrive

  1. Check the SMS log — it says what happened to each one.
  2. Check the wallet balance. If a send was short of credits it did not go.
  3. Check the parent has a number. Learners without one are listed before you send.
  4. If they were sent but nobody received them, the sender ID may not be registered — see Your school's name on the SMS.

A QR code on a printed card does not work

Whoever installed GradeFlex needs to set the public address before cards are printed, or the codes point at the server itself. Tell us and we will fix it — then reprint.

Somebody is locked out

  • Forgot password on the sign-in page sends a reset link to their email.
  • No email on file? An administrator resets it from the Users page — and should add an email while there.
  • Too many wrong attempts locks sign-in briefly. Wait a few minutes.

Something else

Ask a person. A confusing screen is something we would rather hear about than have you work around.

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