Head teacher / Administrator · Class teacher

Report cards

Print one, print a class, narrow to the learners you want, and email a card as a PDF.

One learner

Open a stream and use Report next to the learner. The card appears exactly as it will print. Print / Save as PDF uses your browser, which is the highest-quality route and needs nothing installed.

A whole stream, or a whole class

• Inside a stream — the Print All Report Cards button.
• A whole class, every stream — Learners → Classes, then Print cards.
• Any selection — Academics → Report cards.

Each card lands on its own A4 sheet. Print once, or save the lot as a single PDF.

Only the learners you want

Narrow the stream list first — search by name or admission number, or use the A–Z strip by surname. The print button then says Print these 9 and gives you exactly what is on screen.

Emailing a card to a parent

Open the card and use Email to parent. GradeFlex makes a PDF on the server and attaches it. The parent's address is filled in from the learner's record; you can change it, or send to several addresses separated by commas. There is room for a short note.

• Only an administrator or the learner's class teacher can send. A subject teacher can read the card — they need the marks — but sending the whole thing to an outside address is a different act.
• The PDF is small, around 40 KB, so a parent on a mobile bundle can actually open it.
• Every send is recorded in the audit log with the address it went to.

Always one page

A card fits a single A4 sheet whether the learner takes four subjects or twenty-two. The type tightens as the card fills, and the subject table grows to fill space a short list would otherwise leave blank.

What is on the card

• Your logo, name, motto and contacts, with the logo faint behind as a watermark
• The learner's photo, name, class and term
• The subject table, in the columns your grading mode calls for
• Overall average, overall grade, and positions if you show them
• Project work and generic skills, where your school reports them
• Fees balance, if you print it
• Both teacher comments, with the head teacher's signature and stamp
• The grade rubric — or, in AoI-out-of-3 mode, the identifier table instead, since there are no grade letters on that card to explain
• A QR code and serial for checking it is genuine