About
Uganda moved to a competency-based curriculum, and the assessment moved with it. Activities of Integration, achievement identifiers, the 20/80 weighting — schools were asked to grade a new way while still producing report cards on the old Friday afternoon.
GradeFlex exists for that gap. It carries the ways of assessing that NCDC sets out and the grades UNEB reports against, so the card a parent receives says what the curriculum says it should — not a number a spreadsheet happened to produce.
Everything in it comes from the same place: what a head teacher, a bursar or a class teacher actually has to do at the end of term, on the machines they actually have, on the connection they actually have. We train school staff for a living, which is how we know what that afternoon looks like.
What it does
GradeFlex replaces the paper registers and the scattered spreadsheets with one system every part of the school signs in to — marks, fees, report cards and the messages that go home. It is built by people who train school staff for a living, which is why it assumes the staff room you actually have rather than the one a brochure imagines.
Your school gets its own code, and each person their own login: administrator, class teacher, subject teacher, bursar, parent. What each one can see and change is set by the role, so a subject teacher reaches their own marks and nothing else.
Register classes and streams, enter scores, and get a report card that follows your school's own grading rules — five modes, set per class and per term. Every card carries a QR code a parent can scan to confirm it is genuine. Student ID cards print from the same place.
Import learner photographs one at a time or a whole stream at once. Export everything the school owns as JSON or Excel whenever you like, and restore it — because a backup you cannot put back is not a backup.
A bursar signs in to their own screens: fee structures, half and full bursaries, payments logged against each learner, and a running balance. Reconcile a bank or mobile-money statement against what the system says was paid.
A parent portal where a family reads their child's results, the teacher's comment and their fee balance. Parents invite themselves in by email and link to their own children — no account for you to create by hand.
A free trial with the full system unlocked, then Starter and Pro tiers priced by size. A school pays for the capacity it uses, and a lapsed subscription pauses the extras while marks and report cards keep working.
Reaching parents
A school's reputation is built on parents knowing what is happening before they have to ask. GradeFlex buys SMS in bundles you top up, and every screen tells you what a send will cost before it goes.
Messages route through two providers with automatic failover. When one has an outage the batch continues on the other, and nobody is texted twice — an outage on results day is a queue outside the head teacher's office, not a support ticket.
Same-day absence, attendance summaries, fee reminders, results ready to collect and a learner's grade summary — each with the right parents already selected. Write and save your own messages for anything else, from a PTA meeting to a change of date.
The wallet shows the balance, the send screen shows the cost, and the log shows what each batch charged. Anything the network refuses is refunded. Reconcile it against your provider's invoice whenever you want.
What we hold to
Fall behind on payment and the premium features pause — but entering marks and printing a report card never stop. Withholding a school's own records over an invoice punishes learners for an argument between adults.
No web fonts, no framework, no app to install. A school computer lab with slow internet is the machine we build for, not the exception we apologise to.
Every SMS screen states exactly what a send will cost before it goes out, and refunds anything the network refuses. Nobody should be surprised by a bill.
GradeFlex is small and says so. You will deal with the people who build it, which is the reason things get fixed the week you report them.
Builds GradeFlex and answers the phone. Based in Uganda.
More of the team will appear here as GradeFlex grows.
