Bursar · Head teacher / Administrator

School fees

Fee structures, bursaries, part payments, receipts, and importing a payments file.

Fees are the bursar's side of GradeFlex. A head teacher can see everything here too; a class or subject teacher cannot.

Set the fees up once a term

1. Fee categories — the kinds of learner who pay different amounts: day, boarding, national, and so on.
2. Fee structure — what each class pays, broken into components (tuition, lunch, exams). Apply it to a class in one step.
3. Bursaries — set half or full on an individual learner. The balance is worked out from what they actually owe.

Taking money

Finance → Fees roster, find the learner, record the payment. Part payments are normal — record each one as it comes, and the balance follows. Every payment produces a printable receipt with its own number.

A bank or mobile-money file

Finance → import payments. Upload the file your bank or MTN/Airtel gives you. You see every row checked, and matched to a learner, before anything commits. Receipts are produced automatically for the rows that go in.

Seeing where you stand

Finance → Finance overview: collected, outstanding, and who is cleared. The roster totals up by class and stream.

Fees on the report card

Optional. Switched on, each card carries the learner's balance and whether they are cleared. Switched off, the card says nothing about money.

Withholding results over fees

A school can choose to hide results in the parent portal from a parent whose balance is unpaid. It applies everywhere a parent could reach results, including the direct report-card address — so it cannot be walked past by someone who kept an old link.