Head teacher / Administrator

End of year

Promoting a class, archiving graduates, and reprinting an old term exactly as it was marked.

Moving everyone up

Learners → End-of-year rollover. Promote a whole class into the next one. You review the list first and can hold individual learners back.

Leavers

Learners at the top of the school are archived as graduates rather than deleted. Their results are frozen exactly as printed, so a transcript produced in three years shows what the card showed.

Learners → Alumni lists them, with their frozen report cards and an export for each.

Starting the new year

1. Add the year under Academic years & terms — all three terms at once.
2. Set Term 1 as current. Everything from then on records against it.
3. Check the grading settings for each class, if anything about how you mark has changed.
4. Import the new intake into their streams.

Reprinting an old term

Past terms stay readable and reprintable. Because grading settings can be saved per term, a term reprints under the configuration it was actually marked with — not whatever the class is set to now.